Privacy Policy

HRlynx – Privacy Policy (v1.5)

Effective Date: February 28, 2026
Owner: Lynxova, LLC (a Colorado limited liability company)
Contact: info@hrlynx.ai

1. Information We Collect

When you register or use HRlynx, we may collect:

Personal Information

• First name
• Last name
• Email address

User-Generated Content

• Chat messages, prompts, and saved conversations submitted within the app

Usage Data

• App interactions
• Saved chats
• Device type
• Operating system
• App version
• Crash and diagnostic reports

Subscription & Payment Data

• Processed securely through Apple App Store or Google Play Store
• We do not store or process your payment card details directly

2. How We Use Your Information

We use your information to:

• Provide, operate, and improve the HRlynx service
• Generate AI-powered responses based on user-submitted prompts
• Manage accounts, subscriptions, and billing
• Personalize your app experience and saved interactions
• Communicate important service updates and policy changes
• Maintain compliance with applicable laws and regulations

3. AI Processing & Third-Party Service Providers

HRlynx provides AI-generated responses within the app.

To generate these responses:

• User-submitted chat messages and prompts are transmitted in real time to OpenAI, Inc., our third-party AI processing provider.
• This transmission occurs solely for the purpose of generating AI responses within HRlynx.
• OpenAI processes this data on our behalf and is not permitted to use it for advertising or unrelated marketing purposes.
• We do not sell user data.
• We do not share chat content with unrelated third parties.

Data is transmitted using encrypted connections (such as HTTPS/TLS).

OpenAI, Inc. is contractually required to process information only on our behalf and to implement appropriate administrative, technical, and organizational safeguards consistent with applicable privacy laws.

User Consent

By registering for HRlynx and using the AI chat features, you acknowledge that your submitted content will be transmitted to OpenAI, Inc. for processing as described in this Policy and you consent to that processing.

4. Subscription & Auto-Renewal Information

To ensure consistency with our Terms & Conditions, we disclose the following:

• Paid subscriptions are billed through Apple App Store or Google Play Store.
• Subscriptions automatically renew unless canceled at least 24 hours before the end of the current billing period.
• Your account will be charged for renewal within 24 hours prior to the end of the current period at the then-current subscription price.
• You can manage or cancel subscriptions in your App Store or Google Play account settings at any time.
• If you cancel, you will retain access to premium features until the end of your current billing period; no partial refunds are provided.

Apple-required disclosure:
Payment will be charged to your Apple ID account at confirmation of purchase. Subscriptions automatically renew unless auto-renew is turned off at least 24 hours before the end of the subscription period. You can manage or cancel your subscription in your App Store account settings after purchase.

Google Play-required disclosure:
Payment will be charged to your Google Play account at confirmation of purchase. Subscriptions automatically renew unless auto-renew is turned off at least 24 hours before the end of the subscription period. You can manage or cancel your subscription in your Google Play account settings at any time.

5. Data Sharing & Disclosure

We do not sell your personal information.

We may share information with:

• Service providers that help operate the app (e.g., hosting infrastructure, analytics, AI processing, email delivery).
• Apple App Store and Google Play Store for subscription processing.
• Law enforcement or regulators, if required by law.

For future phases of HRlynx, limited data may be shared with independent HR coaches or marketplace participants strictly for facilitating booked services. These parties operate as independent contractors and are bound by confidentiality obligations.

We require service providers to process personal information only as necessary to provide services to HRlynx and to maintain appropriate security safeguards.

6. AI Content Disclaimer

AI-generated content provided in HRlynx is for informational purposes only and does not constitute legal, regulatory, or HR-certified professional advice. Always consult a qualified professional before making decisions with legal or compliance implications.

7. Intellectual Property Rights

Trademarks

HRlynx™, HR QuickScan™, and all related logos, product names, and service marks are trademarks of Lynxova, LLC. Unauthorized use of these marks is strictly prohibited.

Copyright

All content in the app, including but not limited to text, designs, UI/UX layouts, proprietary AI interaction flows, summaries, HR QuickScan™ format, and other features, is © 2026 Lynxova, LLC. All rights reserved.

Trade Secrets

The structure, organization, source code, algorithms, and underlying technology of the HRlynx app are valuable trade secrets of Lynxova, LLC. You may not reverse engineer, decompile, disassemble, or otherwise attempt to derive the source code or underlying ideas of the Service without our express written consent.

8. Data Retention

We retain personal information and user-generated content for as long as necessary to:

• Provide the Service
• Fulfill the purposes outlined in this Policy
• Comply with legal obligations
• Resolve disputes
• Enforce agreements

Users may request deletion of their account and associated data by contacting info@hrlynx.ai.

9. Security

We use commercially reasonable administrative, technical, and physical safeguards to protect your information.

However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

10. International Data Transfers & GDPR / UK GDPR Rights

If you access HRlynx from outside the United States, including from the European Economic Area (EEA) or the United Kingdom:

• Data Controller: Lynxova, LLC is the data controller for your personal data.
• Data Transfers: Your data may be processed and stored in the United States or other jurisdictions where our service providers operate. Where required, we rely on appropriate transfer safeguards such as Standard Contractual Clauses (SCCs) or recognized data protection frameworks.
• Legal Basis for Processing:
o Performance of a contract (e.g., providing subscription services).
o Your consent (e.g., use of optional features).
o Legitimate interests (e.g., improving the Service).

Your GDPR / UK GDPR Rights

You have the right to:

• Access your personal data.
• Correct inaccuracies in your personal data.
• Request deletion of your personal data.
• Restrict or object to processing.
• Request data portability.

To exercise your rights, email info@hrlynx.ai with “Data Request” in the subject line. We may require identity verification. We will respond within applicable legal timeframes.

11. Canada (PIPEDA) Rights

If you are a resident of Canada, you have the right to:

• Access the personal information we hold about you.
• Request corrections.
• Withdraw consent where applicable.
• File a complaint with the Office of the Privacy Commissioner of Canada.

We process Canadian users’ data in accordance with PIPEDA and applicable provincial laws.

12. California (CCPA/CPRA) Rights

If you are a resident of California, you have the right to:

• Know what categories of personal information we collect and how we use it.
• Request a copy of the specific pieces of personal information we hold.
• Request deletion (subject to legal exceptions).
• Opt out of the sale or sharing of personal information (we do not sell or share data).
• Not be discriminated against for exercising your rights.

To exercise these rights, email info@hrlynx.ai with “California Privacy Request” in the subject line. We will verify your identity before processing your request.

13. Your Rights (Other Jurisdictions)

Depending on your location, you may have additional rights under local privacy laws. We will comply with applicable legal requirements in your jurisdiction.

14. Children’s Privacy

HRlynx is not intended for individuals under the age of 18, and we do not knowingly collect data from minors.

15. Updates to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you through the app or by email before they take effect. Continued use of HRlynx after changes are posted constitutes acceptance of the revised Policy.